Vendor

NOTICE: 2025 Vendor Booth SPACE is not open at this time. We currently are updating our terms & conditions. Once those are set, we will let vendors know.

Would you like to be involved with the April 25-27, 2025 iMagicon convention? Do you have a product to sell that is in theme with pop culture, comic books, gaming or fandoms? Are you an artist that would like to be involved with our Artist Alley? Or maybe you simply want to host a gaming tournament or activity at the event.

1. Secure an ND State Tax ID Number (all sales booths) and have ready for the application process

2. Submit an Application for approval. All applications are approved on a jury basis and are reviewed to see if the booth matches the comic con/pop culture theme of the event. iMagicon may reach out for clarification on products or advise you on what is not allowed at our event (example: Whistles; noise makers; projectiles, etc) or any safety actions you must take to sell your item (Box and put at ticketing, peacebinding, etc). You can keep checking application status at growtix.com. And email will also be sent to applicants upon approval.

3. Once the booth is approved by iMagicon staff, you will receive a link to pay for your booth space, which must be paid within 14 days or you can risk being waitlisted.

Questions: ​Please direct all questions regarding vending space to info@imagiconnd.com. We do not monitor the GrowTix chat box nor do we do not receive any alerts that a message might be waiting for us. So to prevent delay, please always email the info@imagiconnd.com email for immediate response.



2024 Booth Rental: 

• Single booth – $150, includes 10 ft wide space; 1 table; 2 chairs; wi-fi, access to 110 power, pipe & drape, 2 vendor passes

• Double booth– $300, includes 20 ft wide space; 2 tables; 2 chairs; wi-fi, access to 110 power, pipe & drape, 2 vendor passes

• Triple booth – $500, includes 30 ft wide space; 3 tables; 4 chairs; wi-fi, access to 110 power, pipe & drape, 4 vendor passes

• Premium Quad Booth – $800, includes 10 x 40 ft space; 4 tables; 5 chairs; wi-fi, access to 110 power, pipe & drape, 4 vendor passes

• Activity/Info Booth – $125, includes 10×8 space; 1 table; 2 chairs; wi-fi, access to 110 power, 2 vendor passes into the event. No sales allowed.

• Artist Booth– $150, for individuals selling their own original paintings & drawings. Other original handcrafted items may be sold but cannot be the primary items in the booth (meaning paintings/drawings must make up majority of the booth); 8 ft space, 1 table; 2 chairs; wi-fi, access to 110 power, 2 vendor passes

• Author Booth – $150, for individuals selling their own published books; 8 ft space; 1 table; 2 chairs; wi-fi, access to 110 power, 2 vendor passes 

Booth Upgrades: Extra tables ($10/table) and chairs ($2/chair)  may be rented for an additional cost. Additional vendor passes required for your booth may be purchased at a reduced rate of $20 per worker or for kids.

Vendor Badges: Badges are only to be used by staff running the booth/working the event. The sale or distribution of badges is prohibited. If you need additional vendor passes, you may purchase them at the reduced rate of $15 per worker. Children at your booth also will be required to wear a badge.

Official Hotel: Vendors and participants are encouraged to help support the convention by staying at our official hotel – The Hampton Inn & Suites and/or Hotel Revel – which have set up a special iMagicon room block for participants. By renting rooms through our Sponsors, it shows the Minot area that our guests truly support the event. If you decide to rent outside of the room block (say for Military discounts, etc), make sure you mention you are in town for iMagicon.  Click here to reserve your room!

​Restricted Sales: There are several items that are restricted, including fake weapons, noisemakers, whistles, concessions, bootlegged items, and anything bearing the iMagicon logo. Please refer to the terms & conditions section for more information.

TERMS & CONDITIONS

The following terms and conditions are applicable to all vendor applications. Vendors who submit an application hereby agree to the terms and conditions.

Booth Space: All vendors will be assigned a booth space according to management’s discretion. Floor maps will be release a few days prior to the event. Floor plan is subject to change and iMagicon reserves all rights. Renting, selling or subletting booth space is strictly prohibited.  

Merchandise for sale: Vendors agree that all merchandise for sale is legal and licensed. Vendors selling unlicensed or bootleg merchandise may be ejected from the convention with no refund of booth space. Merchandise sold should not be overly offensive, including but not limited to, overly sexual material, offensive language, or in any way violating other terms and conditions. Displaying these materials and refusals to remove them could result in forfeiture of booth space with no refund. iMagicon reserves all rights to deem what is offensive.

Outside Food or Drink: No outside food/drink vendors are allowed without approval from the venue. The Venue has an exclusive on food sales.

Set Up: All additional equipment and furnishings are the responsibility of the vendor. Please plan accordingly. iMagicon does not provide carts, dollies, or any other means for moving in/move out. iMagicon does not provide volunteers or staff to help load or unload merchandise or items for vendors.

Move In for vendors is 1 p.m. to 8 p.m., Thursday, April 25, 2024, at the Minot (ND) Municipal Auditorium. Convention hours run from 11 am to 8 pm Friday; 10 am to 8 pm Saturday; and 11 am to 6 pm Sunday. Vendors need to bring a team to ensure their booths will be staffed during the convention. No vendor is allowed to tear down before 6 pm, Sunday, April 28.

Tear Down: Move out begins at 6 pm, Sunday, April 28, and needs to be completed by 10 pm, Sunday, April 28. Please remember that our guests PAY for an event that runs until 6 pm, Sunday, April 28. Vendors who leave early can ruin a user’s experience. Therefore, any vendors leaving PRIOR to 6 pm, Sunday, April 28, must have written permission from iMagicon to do so in advance. Violators who leave the event early may risk future involvement by a) having future vendor applications rejected or b) vendor will be placed in a lower traffic area.

Vendor Badges/Passes: Booth rentals come with a pre-determined vendor badge number. Any additional passes must be purchased for workers/children at a special $15/person vendor booth rate. Children under that age of 18 accompanying vendors will be given a 3-day wristband to wear that will have the vendor booth name written on it for security purposes.

Booth Placement: Booths placements are typically assigned on a first come, first serve basis. It pays to reserve your booth early!

Refunds: No refunds will be issued, regardless of reason. In the event the event is cancelled due to reasons beyond iMagicon’s control, registrations will be carried forward to the rescheduled event.

Advance registration: Vendors must register in advance and all rental fees paid with the application. An NSF check will constitute an automatic cancellation of invitation.  

Signage: All booths must have a banner (preferred) or signage indicating the name of the booth/business.  

Use of iMagicon logo: Vendors wishing to use iMagicon’s name and logo in connection with business must gain permission and enter into a signed license agreement and commission agreement with iMagicon for use.  

Commissions: iMagicon will not take a commission on merchandise booth sales generated at the April 25-27, 2025 convention. 

Taxes & Licensing: Vendors shall obtain any licenses, permits, identification numbers, or approvals under federal, state, or local law applicable to activities at the event at its sole expense.

ND State Sales Tax ID Requirement: All vendors who are selling items are required to provide to iMagicon their ND State Tax ID Number. This information is necessary as iMagicon is legally required to provide a listing of all vendors, including Tax ID number for booths selling items, on the Special Events Vendor Report filed with the ND Tax Office.


Sales & tax: Vendors are responsible for all sales transactions and must bring their own cash box/credit card system. Credit card systems are ENCOURAGED as the ATM often runs out on Saturday. Vendors are responsible for collecting and paying 7.5% North Dakota State Sales Tax. To apply for a North Dakota Sales & Use Permit, please visit: https://apps.nd.gov/tax/tap/_/.  For more information on Sales & Use, please visit: www.nd.gov/tax

Use of iMagicon logo: Vendors wishing to use iMagicon’s name and logo in connection with business must gain permission and enter into a signed license agreement and commission agreement with iMagicon for use.  

Restricted Sales & Use of iMagicon Logo: iMagicon retains the right to sell t-shirts, apparel, and items bearing the iMagicon name & logo. The sales of these items will not be permitted except for those with written authorization.  Vendors requesting to use the iMagicon name or logo must enter into a written agreement with the convention along with commission agreements on all sales of logo/name related items.  iMagicon also bans the sales of noisemakers, whistles and other noise items (such as 3D printed skull whistles). If these items are found at your booth, you will be asked to remove them immediately. Fake/Cosplay weapons are also restricted as we have an official Weapons Sponsor who retains exclusive rights to sell these items.

Hours of Operation: Vendors must agree to stay open for business throughout the convention. Vending hours are 11 am to 8 pm, Friday April 26; 10 am to 8 pm, Saturday April 27; and 11 am-6 pm, Sunday, April 30. iMagicon After Hours activities will operate Friday & Saturday from 9 pm to 2 am. We understand these are long days, but please staff your booth accordingly so it remains open at all times but yet gives workers time to take breaks. 

Insurance: Exhibitor is responsible for proper insurance and protection of entries.  iMagicon highly recommends purchasing vendor insurance.

Security: iMagicon provides on-site security during open hours of the event when the general public is inside the building. However, Vendors accepts full responsibility for any damages to your booth or merchandise for any reason. iMagicon is not responsible for any loss.

Liabilities: iMagicon and the event venue assumes no liability for damage, loss or theft of an individual’s work or personal injury to a vendor, volunteer or workers. iMagicon and event venue shall be held harmless from and against all liabilities, suits, claims, damages, injuries and action, costs and expenses of any kind or nature of anyone whatsoever relating to or arising out of any act, negligence, or neglect of the vendor, any of its employees, members, guests, agents or invitees. iMagicon and the event venue shall be held harmless from and against all liabilities, suits, claims, damages, injuries and action, costs and expenses of any kind or nature of anyone whatsoever relating to Covid-19 or any communicable diseases. The vendor is responsible to set up and maintain the display so as no threat or nuisance is made to the public. 

HOLD HARMLESS: By purchasing a booth, you acknowledge that you have read, understand and agree to be bound by both the terms and conditions set forth in this application. I acknowledge that failure to abide by the rules may result in the loss of my vendor privileges without recourse or refund. By agreeing to exhibit at iMagicon, the vendor agrees to protect, keep and save iMagicon, Dark Horse Productions Group LLC, and the event venue forever harmless from any damage, loss, theft, cost, liability, act of god, terrorism or expense that arises from their exhibiting at this show. This agreement covers full setup, run of the show and teardown.

COVID-19:  By attending this event you may be exposed to communal diseases such as COVID-19 and assume all risks involved. iMagicon recommends vendors to have hand sanitizer at their booth for guests and staff and to bring any additional PPE (Personal Protective Equipment) vendor feels is necessary to provide a safe environment for themselves and their employees. Please wash hands frequently, especially after using the bathroom and after a cough/sneeze. Masks are not mandatory, but recommended for all vendors and guests. Do not attend the convention if sick.  iMagicon reserves the right to perform a daily temperature screening of vendors & staff. iMagicon reserves the right to change terms and conditions of the above Covid-19 statement as information becomes available and reserves the right to perform a daily temperature screening of vendors & staff.